This Privacy Notice was last updated on May 8th, 2018.
This Recruitment Privacy Notice (“Privacy Notice”) describes how we handle and protect your personal data in connection with Our recruiting processes and programs.
This Privacy Notice only applies to the personal data of job applicants, potential candidates for employment, and our optional recruiting programs and events. It does not apply to our employees, contractors or clients, or other personal data that We collect for other purposes.
As used in this Privacy Notice, “personal data” means information that identifies job applicants and potential candidates for employment with Us, either submitted as part of the online application and/or through alternative channels (e.g., via direct e-mail or recruiting firms).
We will process your personal data in accordance with this Privacy Notice, unless such processing conflicts with the requirements of applicable law, in which case, applicable law will prevail.
By submitting your personal data to us, you acknowledge that:
• You have read and understood this Privacy Notice and agree to the use of your personal data as set out herein.
• Your personal data may be transferred and processed outside Our companies to third parties in their capacity as Airport managers or Airport Authorities, for the purposes and in the manner specified in this Privacy Notice.
• You are not required to provide any requested information to Us but failing to do so may result in not being able to continue your candidacy for the job for which you have applied.
• All your representations are true and correct to the best of your knowledge and belief, and you have not knowingly omitted any related information of an adverse nature. Providing any inaccurate information may make you ineligible for employment.
• This Privacy Notice does not form part of any contract of employment offered to candidates hired by Us.
Personal data we collect
The types of personal data that we request from you and the ways that we process it are determined by the requirements of the recruitment officer according to Law and any specific Airport security or other related Airport policy, in which the position is located. Should you apply to more than one location or should the role to which you apply be relevant to more than one airport policies, the types of personal data we request from you and the ways that we process it are determined by the requirements of all the applicable airport policies.
We usually collect personal data directly from you when you apply for a role with Us, such as your name, address, contact information, work and educational history, proof of capability or competency or third party references. We may also collect and process your personal data from publicly available social media profiles e.g. Facebook, Linkedin.
Sensitive personal data is a subset of personal data and includes criminal record, ethnicity, health, trade union membership, as well as other categories as required by applicable Airport policies and/or by law. We do not obtain and will not collect such data about a candidate unless permitted to do so by you.
Use of your personal data
We collect and use your personal data for legitimate human resources and business management reasons including:
• identifying and evaluating candidates for potential employment, as well as for future roles that may become available;
• recordkeeping in relation to recruiting and hiring;
• ensuring compliance with legal requirements, including airport security policies and flight security policies;
• conducting criminal history checks as required by airport security policies and by applicable law;
• protecting our legal rights to the extent authorized or permitted by law; or
• emergency situations where the health or safety of one or more individuals may be endangered.
We may also analyse your personal data or aggregated/pseudonymized data to improve our recruitment and hiring process and augment our ability to attract successful candidates.
Your personal data will be retained so as to consider you for future employment opportunities. By formally applying for a job opportunity, you become part of one of our recruiting programs for a period not to exceed three years as of the date of submission. We retain Our right to permanently erase all obtained personal data before the expiration of the retention period or immediately after an unsuccessful candidacy.
You may request to withdraw your personal information from our recruitment records at any time at your discretion by sending an e-mail at email@example.com, subject Recruitment Record Withdrawal.
Data recipients and international data transfers
Your personal data may be accessed by recruiters and interviewers working with Us. Individuals performing administrative functions and IT personnel within Our companies may also have a limited access to your personal data in order to perform their jobs. We have put in place legal mechanisms designed to ensure adequate data protection of your personal data that is processed by Us.
Employee Data Protection Policy
If you accept an offer of employment by Us, any relevant personal data collected during your pre-employment period will become part of your personnel records and will be retained in accordance with Our Employee Data Protection Policy, which will be notified explicitly to you at that time.
We have implemented generally accepted standards of technical and operational security to protect personal data from loss, misuse, alteration, or destruction. Only Our authorized personnel and that of our third-party service providers are provided access to personal data, and these employees and third-party service providers are required to treat this information under strict data privacy rules. Despite these precautions, we cannot guarantee that unauthorized persons will not obtain access to your personal data.
We take reasonable steps that are designed to keep your personal data accurate, complete, and up-to-date for the purposes for which it is collected and used. We also have implemented measures that are designed to ensure that Our processing of your personal data complies with this Privacy Notice and applicable law.
Subject to data retention period or non-erasure of personal data, you have the right to request access to the personal data that We have collected about you for the purposes of reviewing, modifying, or requesting deletion of the data. You have the right to request a copy of the personal data We have collected about you.
If you would like to make a request to access, review, or correct the personal data we have collected about you, or to discuss how we process your personal data, please contact us at firstname.lastname@example.org.
To help protect your privacy and security, we will take reasonable steps to verify your identity before granting you access to your personal data. We will make reasonable attempts to promptly investigate, comply with, or otherwise respond to your requests as may be required by applicable law. We reserve the right to charge an appropriate fee for complying with your request where allowed by applicable law.
In addition, and where granted by applicable law, you may have the right to lodge a complaint with a competent data protection authority.
We do not make recruiting or hiring decisions based solely on automated decision-making.